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Archives and Archival Resources

This guide provides a general introduction to using archives and archival resources. You will find tools to locate archives and archival materials, information about using archives and archival materials, and some select resources including links to some

Post Trip Organization

  • Organize all of you digital files and physical notes and copies of materials.
  • Create a backup of your research notes and digital images and store them in a different location (the cloud is a good place). Practice this: "Lots of Copies Keeps Stuff Safe"
  • If an archivist or librarian was helpful, send a thank you note or email.

Organizing Research Photos

There are different ways to organize the digital images you took while on a research trip, and there is no one best way. You need to see what works for you. If you don't know where to stop, here is one suggestion.


Tropy is a free, open-source tool to organize and describe your research photos. It allows you to:

  • Combine photos into a single document
  • Add descriptive metadata using built-in metadata templates or create your own
  • Add or edit your metadata in bulk
  • Add notes and transcriptions to your photos
  • Tag your photos with whatever tags you want to use
  • Search your information easily
  • Export your collections to Omeka or JSON-LD
  • View transcriptions next to the image of the handwritten document using side-by-side view